Hufvudstadens Annual General Meeting 2021
Shareholders in Hufvudstaden AB (publ) are hereby summoned to an Annual General Meeting on Thursday, March 25, 2021.
Due to the corona virus, the Board of Directors has decided that the Annual General Meeting will be held without the physical presence of shareholders, representatives or third parties and that the shareholders only will be able to exercise their voting rights in advance before the meeting (postal voting). Information on the resolutions passed at the meeting will be disclosed on March 25, 2021, as soon as the outcome of the postal voting has been finally confirmed.
Right to attend and registration
Any person who wish to participate in the Annual General Meeting by postal voting:
– must be recorded in the share register prepared by Euroclear Sweden AB regarding the circumstances on Wednesday March 17, 2021, whereupon shareholders who have their shares registered in the name of a nominee must re-register its shares in its own name so that the shareholder is registered in the share register as of Wednesday, March 17 2021 to be entitled to participate in the meeting. Such registration may be temporary (so-called voting rights registration) and is requested of the nominee in accordance with the nominee’s routines in such time in advance that the nominee decides. Voting rights registration that has been completed by the nominee no later than March 19, 2021 will be taken into account in the preparation of the share register.
– must give notice of their intention to participate by casting their postal vote in accordance with the instructions below under the heading Postal voting so that the postal voting form is received by Hufvudstaden AB no later than Wednesday, 24 March 2021.
The shareholders may exercise their voting rights at the Meeting only by voting in advance (postal voting) in accordance with section 22 of the Act (2020:198) on temporary exceptions to facilitate the execution of general meetings in companies and other associations.
A special form shall be used for postal voting.The postal voting form constitutes the notification of participation in the Meeting.
The completed and signed postal voting form must be received by Hufvudstaden AB no later than Wednesday, 24 March 2021. The postal voting form may be sent by e-mail to email@example.com or by post to Hufvudstaden AB, ”Annual General Meeting”, c/o Computershare AB, Box 5267, 102 46 Stockholm, Sweden. Shareholders who are natural persons may also submit their postal vote electronically through the link below with verification through BankID. Such electronic votes must be submitted no later than March 24, 2021.
If the shareholder votes in advance by proxy, a written and dated power of attorney shall be enclosed with the form. If the shareholder is a legal entity, a certificate of registration or a corresponding document shall be enclosed with the form. A power of attorney is valid one year from its issue date or such longer time period as is set out in the power of attorney, however not longer than five years. The certificate of registration shall evidence the circumstances on the date of the Annual General Meeting and should not be older than one year at the time of the Annual General Meeting.
The shareholder may not provide special instructions or conditions in the voting form. If so, the vote (i.e. the advanced voting in its entirety) is invalid. Further instructions and conditions are included in the form for postal voting.
To receive the postal voting form or the form of power of attorney per mail, please contact Hufvudstaden by phone, +46 8‑762 90 00 (Monday to Friday between 8.00 am to 4.00 pm).